Importing and exporting products can involve complex challenges. And although shippers and logistic partners work together to ensure their cargo moves over the ocean or across borders seamlessly, paperwork is usually the biggest risk. Thankfully, you can avoid cargo customs clearance delays that can happen because of paperwork when you work with an experienced import broker. Your broker will follow the following best practices to achieve this:
Ensure All the Necessary Documents are In Order
A lot of importers and exporters face international customs clearance issues because they don’t’ have proper documentation. Without all the necessary documents to submit, your cargo can get stuck at customs, causing extra costs and delivery delays.
Often, you will need to have a commercial invoice that offers details on the cargo you want to import or export. In some countries, the invoice is used for determining the duties owed on the shipment. Another important document to repaper is the bill of lading, which is required so a consignee can take delivery of international shipment.
Apart from the standard documents, importers and exporters will have to acquire certain paperwork that is unique in a country. In countries part of the North American Free Trade Agreement, shipments must be accompanied by a USMCA certificate of origin. In addition, a consular invoice may also be required on imported cargo in some countries.
Moreover, importers may also have documentation that proves a product does not violate intellectual property rights. This means that goods from abroad should not use the trademarks of established brands to pass off as genuine items. A violation of intellectual property rights can lead to confiscation of products and other legal actions.
Ensure Accuracy in Documents
Commercial invoices and other documentation will be carefully reviewed by customs officials to prevent the shipping of illegal products or ensure duties on the cargo are paid. It is important to accurately describe the cargo’s content to avoid delays. In addition, when documents don’t accurately reflect the goods’ true value, fines and possible legal issues can arise.
When you prepare your documents for international shipments, be as detailed and accurate as possible. To ensure your cargo gest customs clearance quickly, ensure you include important details such as quantity, weight, value, number of packages, and size details.
Know What Incoterms to Use
Incoterms or International Commercial Terms bridge the gap between languages to help cargo move seamlessly across borders. The definitions define a shipment’s transaction or procurement process. Using correct Incoterms is important for reporting the goods’ correct valuation, so the right amount of duties is paid.
